2020 Fall EditionCOVID-19 UPDATE & CDCS:
We hope you are all staying safe and healthy. During this pandemic, here are a couple of changes and/or reminders. Anoka County still has to follow waiver rules as directed by the MN Department of Human Services during this time, but there have been some concessions:
NEW SUPPLEMENTAL TRAINING AND RESOURCES:
- Remote support by staff providing personal assistance is allowed (incl. therapies)
- Although, more flexible staffing is being allowed, staff cannot be paid to provide distance learning.
- Signatures on documents are still needed but verbal and email approval will be accepted until handwritten signatures can be obtained.
- Background Study 2.0 (fingerprinting) may not, currently, be required to hire new staff. If not required, your FMS will notify newly hired staff of their timeline to complete this.
- Waiver funds cannot be used to pay for COVID related supplies (only disability related supplies) or testing.
- Waiver funds can pay for adapted masks for participant if disability related (See resources below).
- Bonuses for staff are still allowed during this time, but must follow typical guidelines. Cannot be used as a retainer.
- If staff end up needing to quarantine or are not able to work due to participant being immunocompromised, ask your FMS what options there are for paying staff.
- CDCS option cannot be discontinued due to no longer qualifying for a waiver.
See our new section, Supplemental Training, on our website at www.anokacounty.us/CDCS
for additional training information including:
- Switching from Consumer Support Grant to Waiver
- Making Changes to Your CDCS Plan
- SEIU Benefits
- Increases to the CDCS Budget (when and how)
- Expenditure Categories/Special Considerations (a detailed look at what is allowed)
- Special Rules for PPOM/Spouse
- Preparing for Support Planner Visit/Measurable Goals
- Sample Forms & Tips (Forms & Guide section)
- All trainings will be downloaded by November 15, 2020
REMINDERS:Paid Time Off (PTO):
- Added Moving Expenses – see Guildelines for more details (EW and AC not eligible)
- New Unallowed Expenses – Locks on exit doors, gates, fences; interior automatic locks; water heater; and jets on jacuzzi tub.
- If OPTING OUT of PTO, do not wait until plan renewal time as it takes up to 30 days to make the change.
- Leave some funds in the budget for PTO fees if you plan to hire new staff
- You may carryover up to 80 hrs. each year from July 1-June 30. Consult with your FMS regarding how to utilize this benefit.
When making changes to your CDCS Plan, there are 3 possible ways to make the change (See Supplemental Training on website):
Multiples with Disabilities Living in Same Household:
- Using an Addendum (typically for minor changes), OR
- Revising the entire plan + new signature page (typically for major changes), OR
- Emailing case manager to move funds between already approved items.
Monitoring Technology Requirement:
- Must use the same FMS.
- Eligible for Shared Services if it makes sense incl. PPOM/spouse. Ask case manager for assistance as there are many factors to consider.
- Staff working more than 40 hours in a week is prohibited (overtime) because it is not cost effective.
- If one participant in the household is on CDCS and one on CSG, shared services is not allowed because these are two different programs.
- If one participant in household is on CDCS and one on CSG, may be able to consider more than 40 hours of combined PPOM but not more than 40 hours/week for an individual parent. Ask your case manager and FMS if you qualify.
Overnight Staffing Options:
- Anyone using monitoring technology (e.g. GPS, camera, sensor) to track or monitor the participant in real-time, must complete a Monitoring Technology Participant Consent Form (E-doc 6789B) annually. This includes child and adult participants.
- PPOM/Spouse cannot be paid while child/spouse is sleeping.
- Paid parents of adults and other staff may be paid while participant is sleeping if overnight supervision is needed based on the disability E.g. primary caregiver out of town
$500 Training Stipend: EAA/HOME MODIFICATIONS:
- Anyone turning in a plan after the start date will be issued a Technical Assistance.
- Staff will not be able to be paid if worked prior to the plan being approved and/or case manager approval of “staffing only.” Backdating is not allowed.
- CDCS Plan is not “officially” approved until the FMS has a signed CDCS Plan and Health and Safety Plan approved.
Following are clarifications from MN DHS:
- Regardless of the number of modifications and technology items needed during a plan year, the person’s annual contribution is limited to a total of $5,000.
- Shared projects should be split equally amongst participants
- No locks on exit doors, fences, gates
- No automatic locks using waiver funds (e.g. on furnace room door)
- No water heaters (appliance)
- No jets on adapted tubs
MN DHS has decided to combine the 4 waivers (DD, CADI, CAC, BI) into 2 waivers. They will also be relooking at the budget methodology. The hope is to allow more people to self direct their services, offer more flexibility, and to simplify. Major changes will not likely occur until at least 2023. If you would like to keep up to date on this or give feedback, go to * https://www.youtube.com/watch?v=dnUjxcxP-j0&feature=youtu.be
OR Website: https://mn.gov/dhs/partners-and-providers/news-initiatives-reports-workgroups/long-term-services-and-supports/waiver-reimagine/ ELECTRONIC VISIT VERIFICATION (EVV): RECOMMENDED RESOURCES FROM OTHER PARTICIPANTS: