Art Donations Policy

Gifts of Art

Anoka County Library does not actively solicit art donations but will accept those donations that enhance its mission. The Anoka County Library Board will have final responsibility for acceptance of all art donations that are valued up to $5,000.

Donations of art objects will be referred to a committee comprised of the Library Director, a Branch Manager, and up to three others appointed by the President of the Library Board (the “Art Committee”). Appropriate professionals may be consulted. The Art Committee will evaluate and recommend the acceptance or non-acceptance of objects and gifts of art.

The Library will acknowledge final acceptance and conveyance of a donation(s) of an art object after the work of art is in the Library’s physical possession and the Art Committee’s recommendation to accept the donation has been ratified by the appropriate Board.

The general guidelines for acceptance are:

  • The object must be in good condition.
  • The donor must accept the possibility that the item will not always be on exhibit.
  • The owner must have clear title to the object.
  • The Library must be in a position to care properly for the object.
  • Space must be available for proper display.
  • The object will enhance the appearance of the facility.
  • The donation must be free from donor-imposed restrictions.
  • All donations are accepted in strict adherence to IRS regulations.
  • The monetary value must be determined before transfer of title.
  • No donations of an art object will be encumbered by less than full literary rights, property rights, copyrights, patents or trademarks, or by obscene or physically hazardous attributes.

The actual transfer shall be accomplished by a gift agreement between the parties.

The art object will be displayed in a location where it best enhances the Library’s mission. An appropriate gift plate or plaque may be provided recognizing the donation.

A consensus of the current Art Committee will determine when an item is to be de-accessioned. Final approval of the Anoka County Board of Commissioners will be obtained for de-accessioning those art object donations which are valued at more than $5,000. Objects will be recommended for de-accessioning if any of the following criteria are met:

  • The object no longer enhances the mission of the Library.
  • The item would serve the public better in another venue.
  • The item cannot be properly stored, preserved, or used.

When possible the donor will be notified of the Library Board or County Board’s final decision to de-accession an art object. The object may be:

  • Returned to the donor.
  • Sold.
  • Loaned as part of the library's art print collection.
  • Donated to another organization.
  • Respectfully destroyed, if none of the other options are available.

De-accessioned artifacts shall not be passed on to staff, board members, volunteers, or their relatives.


Process

This policy is reviewed every four (4) years by the Library Director (or designee) who makes recommendations to the Library Board Policy Committee.  The Committee reviews and revises as necessary, endorses and advances to the full Library Board for approval.

Policy History
Date Approved: 2015
Next Review Date: April 2019